Exhibit Floor “Business Suites”
$9,500 or $12,000 (based on size)
Located on the exhibit floor and accessible during all exhibit hours, the Exhibitor Suites offer exhibitors an additional setting to meet with attendees one-on-one or to hold small staff meetings. Suites are available in two sizes (10’ x 20’ or 20’ x 20’) and will be equipped with the following:
- 8’ hard wall with locking door
- 1 Key West Sofa
- 1 Slate Coffee Table
- 1 Soho Café Table
- 4 Diamond Side Chairs
|Please contact Robin Geary to reserve your suite at 856-793-0804 or rgeary@WTC2014.org.|
Educational sessions (with or without CME) may not be held in the Exhibitor Suites and any catering needs must be coordinated with the convention center caterer.
Price: $6,000 per 30-minute session
The WTC Innovation Theater is a spotlight on the exhibit floor. They are extremely successful in creating an avenue for exhibitors to bring promotional presentations to a targeted audience in an intimate setting on the exhibit floor. WTC will arrange all logistical aspects for these fully enclosed theaters, including a registration desk, audio-visual equipment and assistance, theater-style seating, standing lectern, recognition on WTCprovided signage. WTC will provide coffee for attendees. Exhibitors who wish to provide food or any beverages beside coffee can do so at their own
cost, through the official caterer.
Items included in the Price:
- Enclosed theater with carpet and theater seating for up to 120 participants.
- Standard Audio-Visual Equipment Package: screen, LCD projector, microphone, sound system, laser pointer, AV technician, podium, laptop
- Coffee break
- Listing in the onsite program
- Listing on the WTC Website
- Signage outside of theater with presentation listing
For a list of Theater times, rules and regulations and a Theater application please visit the WTC website at www.wtc2014.org.
Literature/Meeting and Career Opportunities
There are literature and career opportunity boards located in the Registration area. All announcements must be approved by the WTC Registration Manager. You may email or fax the information to Stephanie Zuba, Registration Manager, at firstname.lastname@example.org or 856-380-6917 or present any material you wish to have displayed on the boards at the registration desk on-site. Meeting announcements are NOT to be left in any other area of the Convention Center or any of the hotels being used for the World Transplant Congress.
Official WTC Doctor’s Bag
Audience and Distribution
Delivered to select meeting hotel rooms the morning of July 28, 2014
Showcases educational literature, invitations, brochures and promotional items.
Delivery date: July 28, 2014
Rate: $4,750 per insert
Maximum size 8-1/2” x 11”
Maximum weight is 2 oz.
Restrictions: Due to their weight and bulk, magazines, newspapers and other publications will not be permitted to be distributed. Prices are based on an average-sized paper insert. Bulk items will be assessed an additional fee based on weight and dimensions; please contact Robin Geary at rgeary@WTC2014.org for more information. A minimum of four inserts from any combination of advertisers must be reserved for the Doctor’s Bag to be delivered on a particular day. Ad materials subject to WTC approval.
*Doctor’s Door Drop circulation is based on projected attendance and room blocks at the time of printing.
Space reservation/prototype/payment due; May 1, 2014
Materials due: June 2, 2014
Get outside exposure – Your logo and message is inserted into a clear pocket on one side of the bag. If you’d prefer you can print your logo directly onto the bag and your insert placed inside the bag. - $15,000 single sponsor
Bag Premium Deadlines
Space reservation/prototype/payment due: March 1, 2014
Materials due: June 2, 2014.
For complete mechanical specifications visit the WTC website at www. wtc2014.org under the Exhibits tab.
Passport to Transplantation
Back by popular demand! Each exhibitor will be provided a stamp to stamp attendees passports when they visit your booth. This passport encourages attendees to visit multiple booths throughout the congress in order to be eligible to receive a prize. Attendees will receive a passport in their attendee congress bag. They will be instructed to visit the exhibit hall on Monday, Tuesday and Wednesday to have exhibitors stamp their passport. They will need to have (6) different exhibitors stamp their passport each day to be eligible to win prizes. Each exhibitor may only
stamp a passport once.
You will be receiving your stamp(s) on Sunday before the opening of the exhibit hall. Please remember that you begin stamping passports on Monday, July 28.
Pre- and Post-Meeting Mailing Lists
A complimentary attendee list to include name and address will be furnished to all exhibitors after the meeting. A one time use agreement must be signed and faxed back to the Exhibit Manager in order to receive the list. This form will be distributed to all exhibitors on the last day of the show. A mailing list of all pre-registered attendees can be purchased for a one-time usage. A one time use agreement must be signed and faxed back to the Exhibit Manager in order to receive the list. To inquire about purchasing a membership list from the ASTS, TTS and AST, please contact the appropriate persons for each society listed in the beginning of this prospectus under Society Mailing List.
Sales Lead Retrieval System
A state-of-the-art sales lead retrieval system will be available to all exhibitors. The system utilizes a scanner wand that scans the bar code that is printed directly onto the attendee’s badge. The system will record encoded information of all attendees that visit your exhibit booth with a swipe of the wand. Information on ordering this service will be included in the Exhibitor Services Online Manual.